Various regulations and federal and state laws mandate retention of specific documents (both traditional paper documents and electronically stored information) for a designated period of time. Unfortunately, these laws overlap and conflict, causing confusion. In the past, some institutions simply retained all records permanently “to be on the safe side.” That isn’t practical today because retaining all records can actually harm the financial institution. All institutions must have a systematic record-retention and destruction policy that covers electronically stored information and traditional paper documents. This webinar will address legal and regulatory requirements and practical considerations for both electronic and paper document retention and destruction.
- What documents should be kept and for how long?
- When can the original document be destroyed after it has been imaged?
- What are the elements of an effective record-retention and destruction policy?
- What special steps must be taken when regulatory action or litigation is threatened?
- Sample document retention and destruction policy
- Supplemental handout covering your state’s specific requirements
- Employee training log
- Quiz to measure staff learning and a separate answer key
WHO SHOULD ATTEND?
This informative session is designed for deposit and loan staff, operations personnel, compliance staff, managers, auditors, and anyone else responsible for creating record-retention policies and responding to document requests.
PLEASE NOTE: The live webinar option allows you to have one telephone connection for the audio portion and one Internet connection (from a single computer terminal) to view online visuals as the presentation is delivered. You may have as many people as you like listen from your office speaker phone.
ABOUT THE PRESENTER – Elizabeth Fast, JD, CPA, Spencer Fane LLP
Elizabeth Fast is a partner with Spencer Fane LLP where she specializes in the representation of financial institutions. Elizabeth is the head of the firm’s training division. She received her law degree from the University of Kansas and her undergraduate degree from Pittsburg State University. In addition, she has a Master of Business Administration degree and she is a Certified Public Accountant. Before joining Spencer Fane, she was General Counsel, Senior Vice President, and Corporate Secretary of a $9 billion bank with more than 130 branches, where she managed all legal, regulatory, and compliance functions. She is a member of the Missouri State Banking Board by appointment of the Governor.
Originally recorded on January 8, 2019.
Recorded webinar is available until July 31, 2019.
Free Digital Copy included with purchase to download and view beyond link expiration date.
Price includes sales tax.